Before implementation of the solution, both internal and external communications took place in Outlook. The company lacked visibility to records that resided in other departments, and the AP department unwillingly became corporate “policy enforcers”. As well, finance did not have “the visibility to assist us with accountability”, so maverick spending was an issue.
In May 2022, Palette Software changed its name to Rillion.
| Customer | USFarathane |
|---|---|
| Branch | Head Office |
| Area | USA, Mexico and China |
| Business system | Dynamics |
| Invoices/year | 60,000 |
| Employees | 4,200 |
| Process automated with Rillion | Invoice processing, contracts, purchase orders |
The scope of this project began with invoice processing for a company with many facilities and satellite offices. The scope grew to include indirect purchasing, contract management, expense reporting and budget.
The client chose Rillion because of the comprehensiveness of the solution.
Results:
“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”
The company gained access to purchasing data that they were able to leverage. Straight through processing of invoices for indirect material was also made possible, and the expense module empowered employees with visibility and mobile approvals.
Instead of paper and other files being lost, documents could be seen anywhere and at anytime. Month-end accrual processes were reduced to just minutes instead of days, and Rillion gave controllers the ability to decide to go over budget, rather than trying to explain why they did.
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