AP Automation for SAP Business One
Automate your accounts payable with a system that is user-friendly and fast. Rillion seamlessly integrates with SAP Business One.
SAP Business One
Engineered from the ground up with accounts payable in mind, Rillion’s AP Automation for SAP Business One boosts your investment in SAP Business One by giving your staff flexible approval workflows, automated invoice processing, automated PO matching and much more.
Features – AP automation in SAP
Invoice Data Capture
Whether invoices are received as paper or email formats, the data is captured quickly and efficiently. Manual data entry is not required and can be completely eliminated.
AP Workflow
Using an automated workflow and a central dashboard, Rillion provides automatic invoice reminders for SAP Business One for PO and Non-PO invoices. Approvers can view and approve invoices on a laptop, on mobile, and in email without learning a new dashboard system.
- Have visibility into Accounts Payable balances and payment/approval status
- “Drag & Drop” approval workflows, ad hoc routing
- Approvals are made directly in email or on a mobile device
2 & 3-way PO matching
Rillion’s unique cascading engine matches invoices to purchase orders at the header or line level.
In a “no match” situation, or if a non-PO invoice arrives, workflow takes over. Exceptions are flagged and the approver gets everything they need to reconcile.
- Invoices, purchase orders, and goods receipts are matched by the software
- Match items at both the header or line level, whether it is 50 lines or 500 lines
- Complete audit trail of approvals and communications become part of the transaction record
Recurring Invoices (or Contracts)
Recurring invoices are matched to account numbers or contracts, posted to the proper charge codes and approved for payment.
Reminders are sent when a contract is about to expire. If required, expenses are split between different departments.
- Repeat invoices are matched to account numbers or contracts
- Self-billing for contracts that do not have vendor invoices
- Manages spending and renewal process
Archive & Audit
Using Rillion’s accounts payable automation for SAP you can access step-by-step documented history of invoice transactions that are recorded, including communications between internal staff and suppliers.
Rillion’s Accounts Payable software for SAP Business One creates a complete, searchable time-stamped archive for reference and auditing purposes.
- Faster audit process
- Provides the basis of objectivity for investigations
- Raises compliance standards for the entire organization
Benefits of Accounts Payable Automation for SAP
Sustainability, efficiency and visibility – just to name a few of the positive impacts Rillion has on an organization’s accounts payable processes.
While SAP Business One has extensive functionality, there is so much more potential to capitalize on through integrating SAP Business One with accounts payable automation software.
Rillion’s AP automation solution for SAP Business One provides a plethora of benefits and advantages on different levels, extending SAP Business One’s core functionality.
It streamlines an organization’s accounts payable processes, saving both time and money for everyone who touches the purchase process.
Save time
Rillion’s accounts payable automation for SAP Business One speeds up the capture, processing and approval of invoices significantly:
- Character recognition software automatically scans headers and line-item data
- An approval workflow sends invoices to the proper approvers
- Exceptions are flagged and the info is forwarded to the approver for reconciliation
Higher Accuracy & Streamlined Processes
SAP Business One accounts payable automation efficiently manages your vendor invoices:
- Eliminates human errors
- Eliminates the risk of overpayment or duplicate payments
- Automatic flagging of exceptions to be reviewed by designated approver
- Streamlines reporting, budgeting and auditing, making them more efficient and accurate
Customized solutions
Rillion’s AP automation software helps organizations design their SAP AP workflows according to business rules you set up. You determine the routing and the approvers the invoices need to go to.
Better business relationships
Rillion’s AP automation software makes it easy to deal with supplier invoices:
- With a reduced risk of human error, the approval and payment process is performed in a timely manner helping you keep a good standing with suppliers
- Approved suppliers can submit documentation and updates in a wide range of different document formats
- The system will alert you to time-sensitive circumstances (e.g. upcoming contract renewals)
Improved access, monitoring and control
SAP accounts payable automation provides an organization with several advantages when it comes to access, monitoring and control:
- No more lost invoices
- Easy sharing of data in real-time between departments and individuals within the organization
- Simultaneous access to the system where you can decide who has access and to what
- Invoices not automatically approved for payments are flagged and automatically rerouted to designated approvers
- Easy-to-follow electronic trail to identify exceptions and fraud
Improved insight & transparency
Integrating Rillion’s AP automation software gives finance administrators insight into their SAP accounts payable processes and the ability to:
- See the big picture at a glance
- Real-time dashboard reporting of KPIs
- Find, retrieve and present relevant data quickly
- Focus on specific problem areas and identify solutions for improvement
- Identify noncompliance with business rules and/or spending policies
- Monitor performance and productivity of any AP individual, team or department
Capitalize on early payment discounts with Rillion’s invoice processing in SAP
In some cases, suppliers will offer a discount for buyers who pay their invoice early. These potential discounts are often missed in a manual AP process.
Utilizing Rillion’s AP automation speeds up the invoice lifecycle, allowing you to take advantage of early payment discounts.
What is 3 way matching in SAP?
3 way matching refers to the process of matching an invoice against its corresponding purchase order (PO) and goods receipt. SAP offers 25 different ERP systems, all with different features and functionality. For many of the SAP ERPs, i.e. SAP Business One, you need an invoice processing software that captures and digitizes the invoice data and matches it against POs from SAP – to fully automate the 3 way matching process.
Don’t take our word for it
"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance."
Nikki Milian | Smiles First
"What Rillion provides is great for what I need, and it has all the tools that I need in order to process all invoices and get them approved in line with my project managers and my account payables."
Adrian Galvin | VMG Construction
"We manage nearly 300 solar sites. Each solar farm is its own company, and each installation has its own tax implications with our investors. We’re using Rillion for the audit function, to handle enquiries for all of these accounts."
Gerry Trejo | Cypress Creek
"We searched for a flexible purchase-to-pay solution that could help us control purchasing, and secure supplier loyalty, that would also live up to our internal authorization framework."
Eva Petré-Rege | Coor Service Management
Want to try Rillion?
Schedule a Free consultation so that we can understand your needs and provide you with the best solution.
"With our contracts being matched to vendor invoices for over 300 locations, Rillion has reduced our manual workload and really optimized our AP operations."
Carrie Self CPA | Tacala