Touhula-päiväkodit automatisoi ostolaskujen käsittelyn Rillionilla

Lapsi ja aikuinen leikkivät yhdessä ja rakentavat värikkään rakenteen lohkoista valoisaan luokkahuoneeseen.

Touhula on yksityinen päiväkotiketju, joka tarjoaa lapsille laadukasta varhaiskasvatusta sekä esiopetusta 117 toimipisteessä ympäri Suomen. Touhula halusi vähentää päiväkotien johtajien ja tukipalveluiden ostolaskuihin käyttämää aikaa, sekä vapauttaa ostoreskontran resursseja asiantuntijatyöhön.

”Tavoitteenamme oli laskujen automatisointi, paremmat integraatiot ja rutiinitöiden vähentäminen. Rillion (ent. Palette) vastasi odotuksiamme, sillä kaikissa tavoitelluissa osa-alueissa onnistuttiin erinomaisesti”, kertoo Mike Larsén, Touhulan tietohallintojohtaja.

Katso video Tilaa lisätietoja Rillionista

Toukokuussa 2022 Palette Software muutti nimensä Rillioniksi.

Lisätietoja Touhulasta

Asiakas	Touhula, Suomen toiseksi suurin yksityinen päiväkotiketju
Toimiala	Päiväkotipalvelut
Alue	Suomi
ERP	EmCe
Laskuja/vuosi	38 000
Työntekijöitä	2 700
Rillionin ratkaisu	Ostolaskuautomaatio

Touhulassa laskujen käsittelyyn menevä aika puolittui Rillionin avulla

Touhulan edellinen ostolaskujärjestelmä oli tulossa elinkaarensa päähän. Yritys halusi tilalle nykyaikaisen ja jatkokehitettävän järjestelmän ostolaskujen automatisointiin. Touhula vakuuttui Rillionin ratkaisuista, ja päätyi valitsemaan sen järjestelmäkseen.

”Vakuutuimme siitä, että Rillion pystyy toteuttamaan juuri meidän tarpeemme parhaiten. Uskomme sen järjestelmänä kehittyvän parhaiten myös tulevaisuudessa, koska Rillion palveluntarjoajana keskittyy vain ostolaskujärjestelmään”, Larsén sanoo.

Katso video

Touhulan ostolaskujen käsittelyprosessista löytyi useita automatisoitavia vaiheita. Rillionin käyttöönoton jälkeen Touhulan asiantuntijoiden ei ole enää tarvinnut käydä läpi ja hyväksyä jokaista laskua erikseen, vaan laskut siirtyvät automaattisesti maksuun määritettyjen ehtojen mukaisesti. Tämä helpottaa merkittävästi päiväkodin johtajien ja tukipalveluiden laskujen tarkastajien sekä hyväksyjien työtä.

”Rillionin ansiosta säästämme jo pelkästään ostolaskujen käsittelyjen eri vaiheissa puolet työajasta kuukausittain. Kaikki tämä rutiinitöiden automatisoinnilla säästetty aika saadaan suoraan hyödyksi päiväkotien johtamiseen ja kasvatustyöhön sekä hallinnossa varsinaiseen tarkoituksien mukaisiin asiantuntija- ja tukitehtäviin”, Larsén toteaa.

Saumaton yhteistyö varmisti parhaan mahdollisen lopputuloksen

Larsénin mukaan yhteistyö Rillionin ja Touhulan välillä sujui erinomaisesti. Vaikka projektin aikataulua aikaistettiin kahdella viikolla, käyttöönotto saatiin vietyä maaliin onnistuneesti uuden aikataulun mukaisesti.

”Rillionin konsultin osaaminen järjestelmästä oli huippuluokkaa! Ei ollut kysymystä, johon hän ei olisi osannut vastata tai selvittänyt vastausta organisaatiostaan nopeasti”, Larsén kommentoi.

Katso video

Touhulalla halusi vähentää päiväkotien johtajien ja hallinnon ostolaskuihin käyttämää aikaa, sekä vapauttaa ostoreskontra rutiinityöstä, jotta se voisi keskittyä asiantuntijatyöhön. Videolla Touhulan tietohallintojohtaja Mike Larsén kertoo yhteistyöstä Rillionin kanssa.

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