Franchise Accounting Software for Accounts Payable
Published on: 17 June 2022
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Many franchise organizations struggle with manual processes that slow down cycle times and create bottlenecks in the accounts payable process. That’s why they’re looking for franchise accounting solutions that can automate AP.
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Many franchise organizations struggle with manual processes that slow down cycle times and create bottlenecks in the accounts payable process.
They have specific needs that may not be common in other organizations, such as numerous locations, utility bills paid at the local level, vendors in different territories, and detailed accounts payable work across multiple entities.
Some of the solutions franchise organization and operators are looking for:
- Managing recurring invoices from service providers
- Auditing multiple corporate entities in a larger corporate structure
- Reducing manual work for detailed accounting tasks around GL codes
- Matching purchase orders to invoices and goods receipts
- Managing hundreds of approvers
- Automating vendor invoice capture
- Keeping track of contract terms for multiple locations
As an example, some franchise operators have recurring utility bills for hundreds of locations where the utility bill is local to the area the location is in. In another scenario there may be hundreds of corporate entities involved that need to have an efficient auditing system for both internal and external investigations.
Franchise Accounts Payable Technology Stack
As a result, a complete franchise accounting software stack for accounts payable might look like this:
Invoice Data Capture
This would include the extraction of data from both emailed and paper invoices with OCR technology. Or vendors send a structured electronic invoice that is 100% accurate into the ERP.
Invoice Processing
A central shared dashboard that shows invoice status and where the bottlenecks are.
Approval Workflow
An automated approval workflow that goes to all the approvers in the organization, with different levels of authorization set by business rules.
PO Matching
Software that automatically matches purchase orders to invoices and goods receipts. If there is a match, the system sends the invoice to the ERP for recording and payment. Exceptions are flagged and approvers are notified.
Recurring Invoices (Contracts)
Recurring invoices are matched to the relative service contract, along with notifications, terms and self-billing.
Audit Trail
Invoice logs and digital time-stamped audit trail for both external and internal investigations.
Searchable Archive
Vendor invoices, both paid and current, are in a cloud-based searchable invoice archive.
Rillion AP Automation has been the solution of choice for many large franchise operators and organizations. The solution has solved unique challenges resulting in more visibility, less manual error and manual work, and an optimized accounts payable process for everyone who touches accounts payable.
To find out more about AP Automation for Franchise Organizations, download our whitepaper Franchise Accounting Problems & Solutions complete with client examples.
Case Studies:
Tacala Chooses Rillion AP Automation to Help Manage 300+ Franchise Locations
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