Automated Invoice Capture & AI Invoice Scanning Software

Rillion is trusted by finance leaders at 30,000+ mid-sized and large organizations

Traditional OCR vs. Rillion Capture

	Traditional OCR	Rillion Capture
Key differences
Time to value	Weeks of template setup before automation works reliably.	Works from day one without templates or training periods.
What gets captured	Only pre-configured fields in fixed positions. Anything else requires manual entry.	Captures everything, both standard and non-standard fields. Nothing left to manual entry.
Data accuracy	Finance teams waste hours correcting what the system got wrong.	Accurate extraction by default, with field-level warnings for the rare cases that need a human eye.
Handling new suppliers	Each new supplier requires a template to be built and validated first.	Processes new supplier invoices immediately, without setup.
Customization	Changing extraction logic means involving your vendor. Your business rules are never fully reflected in the setup.	Set your own rules to capture exactly what your process requires. No vendor involvement, no waiting.
Maintenance & changes	Templates break when layouts change, and your team is constantly updating them to keep up.	Adapts automatically and improves over time. Zero maintenance required from your team.

Traditional OCR

Key differences

Time to value: Weeks of template setup before automation works reliably.
What gets captured: Only pre-configured fields in fixed positions. Anything else requires manual entry.
Data accuracy: Finance teams waste hours correcting what the system got wrong.
Handling new suppliers: Each new supplier requires a template to be built and validated first.
Customization: Changing extraction logic means involving your vendor. Your business rules are never fully reflected in the setup.
Maintenance & changes: Templates break when layouts change, and your team is constantly updating them to keep up.

Rillion Capture

Key differences

Time to value: Works from day one without templates or training periods.
What gets captured: Captures everything, both standard and non-standard fields. Nothing left to manual entry.
Data accuracy: Accurate extraction by default, with field-level warnings for the rare cases that need a human eye.
Handling new suppliers: Processes new supplier invoices immediately, without setup.
Customization: Set your own rules to capture exactly what your process requires. No vendor involvement, no waiting.
Maintenance & changes: Adapts automatically and improves over time. Zero maintenance required from your team.

Key benefits

Why AP teams love Rillion’s invoice capture software

Zero manual data entry

Leave manual invoice data entry behind to save time and reduce human errors.

Flawless accuracy

Rillion captures invoice data with over 95% accuracy from day one. No setup or template configuration needed.

No OCR, no problem

With fully automated invoice capture built into Rillion, you don’t have to cross-check invoice data between systems or fix broken OCR workflows. AI ensures smooth processing from the start.

Features

Handle large invoice volumes effortlessly with Rillion’s invoice capture software

Advanced AI capture

Rillion’s invoice capture software extracts data instantly from any format, whether it’s paper, PDF, or digital. Our AI-native capture uses the latest LLM technology to identify every key detail with exceptional accuracy, eliminating manual entry.

Smart, intuitive capture

Rillion’s AI reads and understands unique supplier invoice layouts, learning as it goes for smarter processing. It’s the end of template-based capture and the constant corrections that comes with it.

Customizable AI rules

Create your own instructions to capture data exactly how you want it. Handle inconsistent supplier formats or non-standard fields without retraining templates.

Integrated capture

Rillion’s AI-native invoice capture is built directly into the platform, so you don’t have to switch between systems. Captured invoice details are validated against your master data, resulting in cleaner data and higher automation rates.

Header and line-level capture

Rillion processes data at both the header and line level, ensuring every item and total is recorded accurately. This precision makes reporting and reconciliation faster and more reliable.

E-invoice

Receive structured, secure e-invoices straight in Rillion. If any of your vendors don’t support e-invoices, Rillion converts PDF or paper invoices into a structured electronic format.

Why finance teams choose Rillion for AI-native invoice capture

Rillion reads and extracts invoice data with precision, helping your team process invoices faster, reduce errors, and stay fully in control of the AP process.

High-accuracy data capture

Rillion’s smart invoice scanning software uses advanced AI and LLM technology to read and extract data from paper, PDF, and e-invoices. It captures both header and line-level details with over 95% accuracy, so your team doesn’t have to type anything manually.

Intelligent, self-learning AI coding

Rillion’s AI learns from your historical invoice data and automatically suggests the right coding for accounts, projects, and departments. It gets smarter over time, which means your team doesn’t have to spend hours on manual reviews.

Enhanced security and compliance

Rillion protects your financial data with automated controls, role-based permissions, and time-stamped audit trails. These features reduce fraud risk, simplify audits, and ensure compliance with internal and external policies.

Seamless end-to-end processing

Invoice capture is just one part of Rillion’s full AP automation suite. After scanning and extracting invoice data, Rillion handles PO matching, routing, payments, and reconciliation — all in one connected workflow.

Scalability to handle complex needs

Rillion grows with your business. Whether you’re managing one entity or several, our platform can easily handle large invoice volumes, and multiple locations, currencies, and ERPs.

People who feel like part of your team

When you work with Rillion, you get more than software — you get a partner. Our responsive, experienced team understands AP challenges and will jump on calls with you to rectify any issues and answer any questions you have.

How it works

Inside Rillion’s automated invoice capture process

Here’s how Rillion captures every invoice detail with precision, making data instantly available for faster approvals and payments.

Automatic invoice intake and classification

Rillion collects invoices from every source, including email attachments, scanned paper documents, or direct electronic invoices like XML and EDI. It digitizes each file automatically, so no invoice slips through the cracks.

AI-native data extraction

Rillion then uses the latest LLM technology to read and extract every important detail from each invoice, including vendor name, invoice number, date and due date, line item descriptions, individual amounts, and total amount.

Master data validation

Captured values are validated against your master data, with clear field-level warnings where needed. Human review is only required where it adds value, so you can automate with confidence.

Intelligent AI coding

Rillion’s AI learns from your past invoices to suggest the right general ledger (GL) accounts, departments, and projects automatically. This consistency removes manual work, saves time, and keeps coding accurate across the board.

ERP integrations

Connect your ERP to Rillion’s AI invoice scanning software

Seamlessly sync invoice data with your ERP. Whether you use one or more ERPs, Rillion’s accounts payable automation integration connects with ease.

Rillion’s invoice capture software in numbers

30+: years of experience in AP automation
40M+: invoices processed in Rillion every year
95%: of our customers rate our support as very good or good

Ready for the next step?

Streamline your AP workflow with Rillion’s automated invoice capture

With automatic invoice capture, Rillion helps finance teams process invoices faster, reduce manual entry, and keep accounts payable running smoothly.

Testimonials

What our customers say

“I had thought at that time we could expand our AP process improvement into the other areas of the company but what I didn’t expect was how soon our CFO took advantage of the technology that Rillion had to offer.”

Accounting Manager, USFarathane

"[With Rillion,] we processed 20 invoices in 15 minutes — a task that previously took 2 hours. It’s a huge time efficiency gain."

Eric Dills, Controller, Robinson Lumber

"I like that with Rillion you see a pie chart of the expenses. So each month I can see that at a quick glance... which is nice, you know each day when I go through entering/posting the invoices I kind of look at that to see where we’re at."

Nikki Milian, Accounting Manager, Smiles First

"Rillion Prime allows us to decide for ourselves the best and most efficient way to process invoices. It was important to find a great, modern solution, and a provider that offers services in Finnish."

Petri Hangasluoma, CFO, Minimani

"From a finance perspective, the benefit is that invoice processing is now much smoother. Rillion Prime offers various features that enable further development and streamlining of operations. One significant aspect regarding smoothness, and efficiency of invoice processing, has been the ability to organize work roles in the best possible way to simplify the workflow."

Teija Hautamäki, Chief Accountant, Minimani

Useful resources on AI invoice data capture

AP Automation

What Sage Future taught me about where finance is actually heading

Invoice matching

What is invoice matching & how does it streamline accounts payable?

Rillion announcements

Rillion expands AP Automation capabilities with native integration for Sage Intacct

FAQs

Got questions?

How can I benefit from Rillion’s AI-native invoice scanning software?

Rillion’s AI invoice scanning software saves you valuable time and reduces error by eliminating the need for manual data entry or template maintenance. Our platform captures invoice data with over 95% accuracy rates on average for all formats. And because capture is fully integrated, you avoid additional costs for third-party solutions.

What invoice formats does Rillion’s invoice capture software support?

Rillion is designed to handle various invoice formats, including paper, PDF, EDI, XML, CSV, HTML, TIFF, JPG, PNG, DOC, and XLSX.

Does Rillion have line-level capture?

Yes, Rillion captures data at both header and line levels for detailed, precise invoice processing. This level of granularity ensures that nothing gets overlooked, giving you complete visibility and control over your financial data.

What’s the difference between OCR invoice capture and LLM invoice capture?

Traditional OCR relies on predefined templates and fixed field positions. That means supplier and country-specific setup, ongoing maintenance, and constant adjustments when invoice layouts change. 

LLM technology understands the entire invoice and extracts all data, text and images. Data extraction is accurate from day one, without templates, training periods, or complex configuration.

What is the best invoice capture software available?

The best invoice capture software uses AI to automatically extract data from invoices. So no manual typing is required. Rillion’s intelligent capture system reads PDFs, emails, and scanned documents with industry-leading accuracy and syncs data directly to your ERP for a seamless workflow. Of course, we’re biased so we invite you to see for yourself!

Go hands-free with AI-native invoice capture software