Dynamics 365 Business Central Accounts Payable Automation Software

Rillion and Dynamics 365 Accounts Payable Automation

When you use Rillion to automate your payables with Dynamics 365, you will significantly improve your processing speed and accuracy. Here are the features that Rillion adds to streamline the capture of invoice data, invoice processing, and vendor invoice archiving.

1. Receive Supplier Invoices

Rillion automatically scans invoices as they arrive. If they are sent by email or as PDFs, the information is captured automatically in the platform. If you receive invoices on paper or by fax, you can scan them using the built-in Optical Character Recognition (OCR) tool to populate the system.

Either way, it eliminates data entry errors and reduces the time it takes to get invoices into your accounting system.

2. Purchase Order Matching

Avoid manual handling of invoices and matching with POs and deliveries with automated invoice matching. When a delivery is made, you can make a note in Dynamics 365 to allow Rillion to connect with the corresponding invoice. Coding information is imported into the Rillion platform automatically for easy reconciliation.

That allows you to reduce the time spent matching by reviewing the invoice and delivery simultaneously.

3. Approval Process

Once invoices are in Rillion, you can automatically route them to the right individuals in your organization for approval. Whether it’s one person or a chain of command, you can pre-set approval workflows based on any combination of factors, such as role, amount, project, or cost center.

Approvers are notified by email and can view invoices on any connected device, so they can approve them quickly with one click.

4. Notifications

Paper invoices sit on someone’s desk. Email attachments get ignored. Rillion provides notifications and alerts when invoices are coming due to remind approvers they need to take action and avoid late payments.

5. Automated recording

Once invoices are approved, they are sent for payment and recorded in Microsoft Dynamics 365 automatically.

Benefits of Rillion Integration with Microsoft Dynamics 365 Business Central

Other benefits of integrating Rillion to create a Microsoft Dynamics 365 accounts payable automation software solution include:

• Customization: Customize columns and views, export to Excel, or Merge PDFs.
• Search & Sort: Sort by supplier, account, project, payments, and more and easily find any data point on any invoice quickly — not just account or vendor name.
• Centralized Dashboard: View all of your open, pending, and processed invoices in one place with a dashboard that allows you to drill down.

Artificial Intelligence and Machine Learning

Built-in AI and machine learning automate the ingest, coding, and routing process to reduce your workload.

AI proactively suggests the best way to record and process invoices for fast approval, or flags users if adjustments are required. The system learns how you like to do things without administrators having to write rules or set up parameters, so you get started quickly. That also makes it easier when you have new team members because Rillion remembers how your invoices are coded.

Each time an invoice is imported into Rillion, it’s compared to your coding model which looks for patterns to propose the best matches. Each time you create new code or make a correction, the software learns and applies that knowledge to future invoices.

Integrating with Dynamics 365

Settings such as charts of accounts, vendor registries, pending and final bookings will automatically populate Rillion once you connect it to Dynamics 365. This keeps everything in both systems synced without duplicating the workload.

When you integrate Rillion with Microsoft Dynamics 365, you create an end-to-end solution that streamlines and automates the entire input, approval, and recording of your accounts payable.

Key benefits include:

• Time savings: Automate workflows and reduce cycle times.
• Eliminate paper invoices: Eliminate lost or misplaced invoices and filing.
• Improve accuracy:  Eliminate human errors, inaccurate payment amounts, and duplicate payments.
• Invoice matching: Catch discrepancies between invoice and purchase orders.
• Greater transparency: Automatically create audit trails, monitor approval workflow, and identify areas of noncompliance.

Rillion and Dynamics 365 Business Central provide a secure cloud solution that lets your AP team and approvers work anywhere they want on any connected device. Remote teams have full access to the platform so they can work, approve, and process on the go.

Dynamics 365 AP Automation Software

To learn more about how Rillion and Microsoft Dynamics 365 Business Central provide an end-to-end automation solution for your invoice processing workflow, contact the AP automation experts at Rillion today to schedule a consultation with our online calendar.